Administrative Assistant (f/m/d)

Administrative Assistant – English /German / Office /Zoom / Google

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Assistant

Background:
We believe it is urgent to deliver medical solutions now – even as we develop innovations for the future. We are passionate about improving the lives of patients with brain diseases, and strive for ambitious ideas, innovative approaches and urgent action. Our belief is that our success as a company will come from developing therapies for patients in need, which is why we come to work every single day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow.

Within our Pharma Research and Early Development (pRED), Neuroscience & Rare Diseases represents a major focus area where we are committed to realizing our long-term vision of changing lives of patients with severe brain disorders. Our preclinical research and early clinical development activities center around large and rare indications within the four major pillars of neurodevelopmental disorders, movement disorders, dementias, and multiple sclerosis. With unparalleled strengths across diverse disciplines, we are uniquely positioned to lead in transforming science to medicines for patients with disorders of the nervous system.

Perfect candidate
We are currently looking for a talented, passionate, organized and detail-oriented Administrative Assistant to join our admin team and to support scientists and staff with their day to day operational and administrative tasks. To be successful in this role, you’ll need to enjoy helping others, be able to spot issues and roadblocks in advance and to work collaboratively to resolve them.

Specific responsibilities may include but not limited to:
Meetings
* Organize internal meetings for team members, including teleconferences and video conferences
and google hangout meetings, as well as offsite and advisory board meetings
* Organize travel arrangements
* Organize seminars with internal and external attendees
Document Management
* Support team members with general agreements
* Keeping files and databases up to date (contact lists, RADA distribution lists, etc.)
* Interface with IT department for all system/database related requests
Personnel
* Coordinate and organize interview candidates together with HR Recruiting
* Assist with the onboarding of newcomers within the group / department
Finance
* Handle all administrative aspects of the spend management system ARIBA (raise and update Purchase Requisitions for departmental supplies and invoices)

Other Administrative
* Work with other administrative staff to ensure consistency of approach and exchange of best practices.
* Provide back-up support in the absence of other administrators
* Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success

Must haves:
* Commercial diploma or higher education with at least 3 years work experience in a multicultural environment
* Previous exposure as Project Coordinator or Management Assistant
* Very Good knowledge in MS Office and Google apps (including Mail, Calendar and Google Drive), SAP Environment (Ariba, Concur etc.), Video Conference tools (i.E Zoom, Hangouts, Webex)
* Fluent spoken and written English, German is a plus
* Previous Roche Experience is important and a huge plus
* Strong organizational skills and ability to work independently as well as a high
degree of accuracy and attention to detail
* The ability to prioritize and coordinate complex workloads to meet deadlines
* Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals. Discreet, flexible, proactive and a good team player
* A can-do, positive mindset with creative ways to resolve topic

Reference No.: 920214SGR
Role: Administrative Assistant
Industry: Pharma
Location: Basel
Workload: 100%
Start: 26.04.2021
Duration: 12++
Deadline: 13.04.2021

Should you find yourself suitable for this position then please send us your complete CV using the link in this advert. If the position is not a perfect match and you wish to receive other opportunities directly, you can send us your CV anyway via this advert or to jobs[at]itcag[dot]com.

Contact us for further information regarding our company, our positions or our attractive payroll-only-program: +41 41 760 77 01.

About us:

ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT and Life Science candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.