Administrative Assistant (f/m/d)

Administrative Assistant (f/m/d) – admin /organizational / Google Suit / Agile / German

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Assistant

Background:
The Pharma Contract Development and Manufacturing Organization (CDMO) has overall responsibility for all global external manufacturing activities required to ensure patient supply at Roche. This covers approximately 80 partners and over 80 external manufacturing sites, across the categories of development, small molecules drug substance, large molecules drug substance, drug products, finished goods and devices. This represents a portfolio of more than 50 development & launch products, greater than 60 commercial products and spend of CHF 1.9b.
The CDMO is on a transformation journey towards becoming a more agile, collaborative and efficient organization led by inspired leaders. We aim to create an empowered organization focused around Chapters, whereby each chapter contains complementary and diverse skill sets to enable both an end-to-end perspective and complete span of control for the respective area. This is a unique and exciting opportunity to empower, coach and inspire. Reporting directly to the Head of CDMO, the Administrative Associate helps drive Roche Pharma’s CDMO cultural transformation journey!

The perfect candidate:
The perfect candidate possesses a degree in Business Administration or an equivalent, as well as at least 5 years‘ relevant practical experience. Additionally, the person owns strong computer skills, especially in MS-Office as well as G Suite, and is fluent in English.

Tasks & Responsibilities:

• Manage multiple schedules including global (US, EU) meetings, and meeting with external parties
  * Work within the broader admin team within PTS to ensure aligned work practices and leverage them for peer-to-peer learning
  * General office responsibilities include but not limited to:
  o Coordinate onboarding/off-boarding and maintain org charts
  o Manage visits by outside suppliers and contract manufacturers
  o Help setup contracts for consultants
  o Order catering and other supplies for a variety of meetings and events
  o Track workspace allocation for CDMO members

Must Haves:

• Business Administration or equivalent education
  * Min. 5 years relevant experience
  * Strong computer skills utilizing MS Word, PowerPoint, Excel, Google Apps (gMail, Docs, Sites, Drive, Calendar, Sheets, Forms, Slides, Hangouts), WebEx; experience with Sharepoint or similar document management system
  * Excellent/Fluent written and verbal skills in English
  * Strong administrative organizational and technical skills that demonstrate attention to detail, ability to work independently and in teams, strong follow up skills, and ability to prioritize and manage multiple projects simultaneously.
  * Strong communication skills (email, professional writing and verbal) and ability to interact with people at various levels (entry level up to Sr. VP)
  * Interest and capability to learn various software systems used at Genentech for management of assets and resources.
  * Fluency in German

Reference Nr.: 922070SGR
Role: Administrative Assistant
Industry: Pharma
Workplace: Basel
Pensum: 100%
Start: 16.11.2022
Duration: 12++
Deadline: 31.10.2022

If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.

Contact us for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.

About us:

ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.