Administrative Assistant (f/m/d)

Administrative Assistant (f/m/d) – Project Coordinator / MS Office / Sharepoint / Procurement / English

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Assistant.

Background:

The Administrative Assistant – Global Procurement Team provides primary administrative support to members of the Global Procurement team on a local site and global basis as needed. In addition, the role provides support to the Admin Team Co-ordinator as required.

The perfect candidate:

The perfect candidate has an administrative education and a minimum of 4 years of relevant work experience. The candidate speaks fluent English and possesses excellent computer literacy. Additionally, the person is familiar with thinking/acting on behalf of the enterprise, leading with inclusion, building the company reputation. The candidate is comfortable with challenging the status quo, influencing change and navigating a global network, embracing the work in self-organized teams and proactively contributing to improving the GP community.

Tasks & Responsibilities:

• Internal Event Management: Support and manage in-house and off-site meeting logistics planning as well as on-site meeting support including larger meetings
  * External Event Management: Manage, provides oversight and coordinate meeting logistics for meetings with partners contracting and arranging travel in coordination with other departments, external vendors and in compliance with Roche directives, policies, process and guidelines
  * Calendar Management: Complex scheduling across time zones
  * Procurement & Accounting: Handling of POs, contracts, invoices and accruals
  * Travel Management: Coordinate global travel & visa application
  * Team Communication Support: With focus on customizing gSuite tools and supporting their implementation and maintenance (eg. gSite, Shared drives)
  * Team Operations: Maintain d-lists as well as reference materials in various systems ( eg. gSite, Shared drives)
  * Team Onboarding: Support recruitment, onboarding and offboarding processes; Leverage team and organizational understanding to quickly integrate new team members
  * First point of contact: Serving as first point of contact for enquiries, requiring deeper knowledge of business topic
  * Time Management: Time tracking and management across GP (depending on location)

Must Haves:

• Administrative education, commercial diploma, project coordinator experience or similar education – Bachelor degree or equivalent work experience
  * Fluent in English, written and spoken.
  * Minimum of 4 years of experience in administrative assistance, or related task
  * Excellent computer literacy, including MS Office, purchasing tools, financial systems, Sharepoint, Google C-Suite.
  * Experience demonstrating attention to detail, organization and follow-up skills
  * Able to handle routine and impromptu assignments with minimal supervision yet displays flexibility in taking direction from team members within the GP Organization and co-workers.
  * Experience in working in teams

Nice to have:

• Familiarity with Global Procurement is beneficial

Reference Nr.: 922092
Role: Administrative Assistant
Industrie: Pharma
Workplace: Basel
Pensum: 70%
Start: 05.12.22
Duration: 6++
Deadline: 08.11.22

If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.

Contact us for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.

About us:

ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.