Administrative Assistant to supplement PTS Admin Team (f/m/d)

Administrative Assistant to supplement PTS Admin Team (f/m/d) – MyBuy / Excel / Supply Chain / Pharma / Google Suite

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Assistant to supplement PTS Admin Team.

Background:
The administrative team supports the Global Supply Chain department, which consist of about 55 people. The department is structured into different teams that are responsible for different areas of the world. The administrative teams supports the Supply Chain Teams in all kinds of administrative tasks.

The perfect candidate:
The perfect candidate has experience working in a global and virtual environment as an administrative assistant. A strong team player who demonstrates the ability to work independently using analytical, reasoning and problem solving skills in order to support proactively team members and other assistants and is strong in keeping an overview even in a fast moving and busy environment

Tasks & Responsibilities:
– Support team members and team leads in Basel
– Calendar management
– Plan, schedule and coordinate global and local on and off site meetings, team events, workshops, video conferences and provide logistics (venue, room booking, printing material, office supplies, meeting logistics, room and restaurant reservations, catering)
– Book national and international travels (flights, trains, rental cars, hotels, transfers, team events) with given guideline and in collaboration with the in-house travel department, support visa process for international trips and provide invitation letters for international visitors if required
– Handle invoice approval flow, create purchase orders and support vendor creation (MyBuy)
– Schedule interviews and coordinate confidential recruiting activities with HR and management
– Maintain distribution lists
– On- and off-boarding of internal and external staff
– Supporting office moves
– Support physical and electronic archiving
– Liaise with different audiences and cultures, including senior management, vendors and business partners in various other departments
– As part of the PTS Admin Team support and deputize assistants, contribute to identifying and changing administrative processes, guidelines or systems for increased efficiency

Must Haves:
– Min. 3 years work experience as an administrative assistant in a similar role / global company
– MS-Office Skills (Excel, PowerPoint, Word, Adobe Acrobat)
– Experienced in coordinating global and local on and off sites, team events, workshops, on a smaller and also larger scale (+50 pax)
– Experienced in booking international travels
– Work experience in handling difficult and stressful situations and respond effectively
– Good technical understanding and good networking skills
– Fluent in German and English, fluent written skills in German and English

Nice to have:
– Roche or Pharma experience
– Knowledge of Google suite (Gmail, gCal, gDrive, gSites, gSheets, G+)

Reference Nr.: 922026
Role: Administrative Assistant to supplement PTS Admin Team
Industrie: Pharma
Workplace: Basel
Pensum: 100%
Start: 21.11.22
Duration: 12++
Deadline: 10.11.22

If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.

Contact us for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.

About us:

ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.