Administrative Partner (f/m/d)

Administrative Partner (f/m/d) – German /G-Suite/ organization / MyBuy/ managing timelines

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Partner

Background:
We believe it’s critical to deliver medical solutions now – even as we develop innovations for the future. We are passionate about transforming patients‘ lives and we are fearless in both decision and action. And we believe that good business means a better world. That is why we come to work each day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. You will be working within the Manufacturing Science & Technology and Global Engineering group (PTT) as well as Digital Analytics & Operational Excellence (PTE). As a key strategic enabling function for the Roche Manufacturing network, we support the changing product mix, new modalities and investments for our internal manufacturing capabilities and assets that ultimately bring the Roche pipeline to commercial production to deliver for patients.

The perfect candidate:
You will be a junior administrative business partner with high levels of autonomy and help teams prioritize overall work-plate ensuring balanced support and ensuring the „right“ work gets done in order. You will have profound knowledge of the business and activities of the department and will make good judgments and make decisions based on (business) facts. You become the role model, the coach and catalyst for the network team. Success in this role requires a balance of professionalism, willingness of working in an agile environment and applying an inclusive mindset.

Tasks & Responsibilities:

• Act as go to person for facility and IT service requests, central office supplies process, and remain up to date for all associated training.
  * Manage financial PO, invoice, vendors, SOWs, and contract processes.
  * Demonstrate professionalism as the internal/external face and liaison of PTT/PTE for stakeholders, partners and recruiting activities.
  * Manage department email distribution lists, print services and shipping/labeling. (manages department gSites, share drives, etc).
  * Has knowledge of lean/agile methodology and tools and uses for continuous improvement and workshop/meeting management.
  * Role models customer centricity by acting with empathy and professionalism to support individual and team needs with appropriate level urgency based on criticality of need (demonstrate discernment and flexibility for unique/non-routine needs and willingness to learn through problem solving)
  * Manage time and effort by actively prioritizing needs and focusing on deliverables through
  completion
  * Demonstrate pragmatic approaches by following defined processes and remaining flexible when needed to ensure business needs are met with high quality and on time
  * Contribute to an inclusive working environment by remaining open and showing respect and consideration throughout all interactions
  * Actively participating in meetings, promoting new ways of working and improvements to work processes, as well as sharing ideas and support amongst colleagues.
  * Contribute and strengthen agile practices within the team, e.g. by taking on occasional scrum master responsibilities, preparing team stand-ups, retrospectives and more

  Must Haves:

• A Bachelor’s Degree (or equivalent experience)
  * min. 3 years‘ experience working in progressive administrative roles throughout a career in global organizations.
  * Roche experience
  * Gsuite, Concur, MyBuy experience
  * fluent English skills, German is a plus
  * Ability to make independent decisions and problem solve without reliance on precedent or supervisory guidance.
  * Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction to accommodate the global needs of the company.
  * Exercises exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public.
  * Possess strong organizational skills, managing concurrent projects, prioritizing tasks and managing timelines.

Reference Nr.: 922643SGR
Role: Administrative Partner
Industry: Pharma
Workplace: Basel
Pensum: 100%
Start: 01.06.2023
Duration: 12++

Deadline: 24.05.2023

If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.

Contact us for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.

About us:
ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.