Administrative Professional in Pharmaceutical Sciences (f/m/d)

Administrative Professional in Pharmaceutical Sciences (f/m/d) – German /MS Office / pRED/ G-Suite / communication

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Professional in Pharmaceutical Sciences

Background:
In the PS Business Excellence Chapter we are supporting all Pharmaceutical Sciences Chapters, Portfolio Squads, Communities and the Marketplace tool. Collaboration, flexibility, can do attitude and a professional growth and learning mindset is key to being successful in this team. You work in close partnership with your colleagues in the Business Excellence chapter in order to provide key administrative and logistics support to the approximately 500 colleagues in the Pharmaceutical Sciences organization.

The perfect candidate:
needs to think and act in a way that is in service of the patient and the greater good of the team and the business. The candidate enjoys working in a team of shared responsibility and work interest. The Pharmaceutical Sciences Business Excellence
the team will „swarm to the work“, working on changing priorities, helping others, spotting challenges in advance and working collaboratively to resolve them. The candidate and the other Business Excellence Chapter members will co-create work systems and practices, to continually improve the way the Business Excellence chapter performs.

Tasks & Responsibilities:

• Support several chapters (organizational units)
  * Actively build and support networks with stakeholders within and beyond Pharmaceutical Sciences, pRED and Roche
  * Ensure the right information is available to the teams, in the right level of details, at the right time, enabling a smooth workflow. Such as distribution lists, system updates and general communication
  * Support in organizing large meetings, group trips and events. (workshops, forums, offsites)
  * Organize travel visas and congress attendances or meetings with external participants
  * Managing / coordinating complex calendar tasks for PS Chapter Leads
  * Proactively contribute to the team spirit and act as a connector when needed
  * Support People & Culture topics (badge/access management, Workday, Cornerstone, OnePortal)
  * Organize job interviews across sites
  * Assist new employees with induction programs including the preparation of on-boarding schedules
  * Contribute to special projects and initiatives
  * Guest and visitor management

  Must Haves:

• Successfully completed commercial training
  * at least 3 years experience as an assistant or comparable commercial activity
  * Fluent written and spoken English and German
  * Proficient in GSuite, MS Office suite and familiar with digital tools
  * Curiosity to explore how our culture of digital collaboration enables us to act as one team
  * Excellent intercultural communication skills
  * Solution-oriented, independent thinker with a growth mindset
  * Curious, prepared to collaborate and co-create across chapters / portfolio squads/ communities / pRED & Roche and open for new ways of working
  * Self-motivated, able to thrive in a non-hierarchical, self-organizing environment
  * Create fit for purpose solutions, simplify, prioritize for impact and get things done with a „can-do“ attitude
  * Ready to take smart risks
  * Highly encouraged giving and receiving feedback
  * Team centric mindset that fosters a culture of expertise- and best practice sharing

Reference Nr.: 922485SGR
Role: Administrative Professional in Pharmaceutical Sciences
Industry: Pharma
Workplace: Basel
Pensum: 100%
Start: 03.04.2023
Duration: 12++

Deadline: 19.03.2023

If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.

Contact us for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.

About us:

ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.