Assistant (f/m/d)

Assistant (f/m/d) – Business Administration / Office Administration / Management support / Deutsch / English

Project:
For our customer Roche Diagnostics Int Ltd in Rotkreuz we are looking for a highly motivated Assistant to the Clinical Development and Medical Affairs (CDMA) Leadership Team

Background

Within the Clinical Development and Medical Affairs (CDMA) Leadership Team in Rotkreuz we are looking for a communicative, organized, team playing assistant to support us with administrative tasks such as meeting coordination, and correspondence as well as providing presentations, documents and information to the Leadership Team. The position will be supporting the CDMA Leadership Team in Rotkreuz with focus on the Clinical Development and Medical Affairs Chapters as well as the Infectious Disease and Cardiometabolism Networks.

Tasks & Responsibilities
* Manage the agenda of the CDMA Leadership Team in RK, according to best practice time management principles, allowing for planned and unplanned work, in order to be effective in Lifecycle team meetings and RDS targets in an efficient way
* Support the CDMA Leadership Team in RK as key liaison for strategic relationship management and communications regarding meetings, conference calls, invitations and interviews
* Create, route and process written and verbal correspondence while exercising a high degree of discretion and confidentiality; ensure urgent and priority correspondence and matters are communicated in a timely and effective manner to the CDMA Leadership Team in RK
* Act as a sparring partner to the CDMA Leadership Team in RK
* Promote the CDMA Support Function reputation by professionally representing the CDMA Leadership Team in RK and the team internally and externally
* Coordinate all Team related meetings and other internal and external Meetings (headed by CDMA Leadership Team in RK) where required including set up of necessary equipment, documents, materials and refreshments and to proactively handle agenda, meeting minutes and follow up on open actions
* Proactively provide presentations, information or documents needed by CDMA Leadership Team in RK (aligning on content and style); Take over special projects; Handle changing priorities; Travel organization
* Coordinate interviews with applicants and the respective panel including sending invite, agenda and take care of all logistical requests (visitor registration, travel organization if needed)

Must Haves:
* Commercial apprenticeship in office administration (EFZ) or Bachelor Degree in Business Administration or equivalent
* First experience with administrative tasks or Management support tasks
* Good IT skills in in Microsoft Office, G-Suite, G-Drive, Google Calendar
* Fluency (spoken and written) in English and German is mandatory
* Communication, leadership, conflict management, teamwork, influence, negotiation, critical thinking, problem-solving
* Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
* The ability to prioritize and coordinate complex workloads to meet deadlines
* Discretion, flexibility and proactivity
* A can-do, positive mindset with creative ways to resolve topic

Nice to Have:
* Knowledge of Project Management tools like Trello, Miro, Smartsheet
* Stakeholder Management skills

Reference No.: 921448TP
Role: Assistant
Industry: Pharma
Location: Rotkreuz
Workload: 100%
Start: 01.06.22

Duration: 12++
Deadline: 03.05.2022

Should you find yourself suitable for this position then please send us your complete CV using the link in this advert. If the position is not a perfect match and you wish to receive other opportunities directly, you can send us your CV anyway via this advert or to jobs[at]itcag[dot]com.

Contact us for further information regarding our company, our positions or our attractive payroll-only-program: +41 41 760 77 01.

About us:

ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT and Life Science candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.