Administrative Assistent (f/m/d)

Administrative Assistent (f/m/d) – GSuite /IT / German / English /pharma experience

For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Assistent

With minimal direction, the incumbent will be responsible to provide timely, proactive, high-level administrative support to the Strategy Group in Pharma Global Technical Operations to facilitate the execution of their tasks and activities. This includes the coordination of complex workloads in a fast-paced, global team environment and interacting with senior leaders and their associates.

The perfect candidate:
The ideal candidate has already minimum 2 years Roche experience, knows Roche structure and has a good knowledge of gSuite applications. Previous work experience in a similar role is a strong advantage. Fluent English is a must and German is a plus. The role is to support the current Administrative Assistant where they would then be a team of two administrative assistants.

Tasks & Responsibilities
● Planning team meetings/huddles/workshops, on and off-site, incl. scheduling, agenda tracking, team-building activities.
● Providing support with Townhall and other group meetings such as summits, sprints and workshops (room bookings, cal invitation, technical set-up, equipment, catering).
● Ensure follow-up of action items resulting from meetings.
● Organize business travel in cooperation with the in-house travel center and/or external parties as needed, including planning logistics, preparing travel requests and itineraries, organizing visas as requested and processing expenses.
● General administration tasks, act as a contact person for general requests involving the team (such as office moves, office set-up, office supplies, Create/update Team Org Chart, Create/update distribution lists (RADA), Visitors support / accommodation, etc.)
● Creating/supporting g-Sites and Team Drives, ensuring easy access of documents to the team in alignment with COREMAP Governance requirements.
● Support Team members with ad-hoc requests
● Support recruitment of additional team members, including scheduling, travel arrangements and expense reimbursement for candidates as well as onboarding of newcomers, ordering IT equipment, setting up introduction meetings, assistance with tools and applications as required
● Deputize for absences of the team assistant
● Deputize Time Management Responsible
● Handle all administrative aspects of spend management system MyBuy (management of invoices and purchase orders, e.g. order for facilitators/contractors related to PTY activities, office supplies, IT equipment).
● Support set-up and establishment of internal work processes.
● Support, drive, coordinate special team activities/projects as assigned

Must haves:
* Min. a commercial diploma or similar
* Min. 2 years‘ Previous Roche Experience
* Good knowledge of IT tools in Google/gSuite (e.g. Mail, Calendar and Google Drive) and MS Office
* You bring strong organisational skills and ability to work independently as well as a high degree of accuracy and attention to detail
* You have the ability to prioritize and coordinate complex workloads to meet deadlines
* You are discreet, flexible, proactive and a good team player
* Professionally represent Roche towards internal/external stakeholders and business partners and comply with legal/compliance requirements.
* Is self-motivated with a very high degree of reliability
* A can-do, positive mindset with creative new ways of working attitude to resolve topics
* You are fluent in written and spoken English, German is a strong advantage

Reference No.: 921652SGR
Role: Administrative Assisten
Industry: Pharma
Workload: 100%
Start: 25.07.2022
Duration: 5++
Deadline: 28.06.2022

Should you find yourself suitable for this position then please send us your complete CV using the link in this advert. If the position is not a perfect match and you wish to receive other opportunities directly, you can send us your CV anyway via this advert or to jobs[at]itcag[dot]com.

Contact us for further information regarding our company, our positions or our attractive payroll-only-program: +41 41 760 77 01.

About us:

ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT and Life Science candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.

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Role details

Industry Pharmaceuticals
Location Basel
Type Contract
Skill Administrative Assistent (f/m/d) - GSuite /IT / German / English /pharma experience
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