In today’s harsh economic environment, IT departments are facing more and more challenges. Budgets are slashed, there is a lack of qualified staff but nevertheless – urgently required projects still have to be delivered at short notice and within tight deadlines. This is where ITech Consult can offer you quick, highly targeted and cost-effective support, so you can make the most out of your budget.
Apply NowYou are a freelance computer expert and do not want to spend your time looking for new projects? Then just send us your application – because we know where your skills are needed! When it comes to recruiting IT staff, numerous prestigious organisations count on us. We will negotiate the best possible contract terms on your behalf and support you professionally – before and during your new assignment. Benefit from our comprehensive assistance during the recruitment stage and leave administrative matters to us. This way, you can make the most of your valuable time.
Apply NowLocation: Basel und Region Job Type: Temporary Date Posted: 11/08/2020
Specific responsibilities may include but not limited to:
Meetings:
– Organize internal meetings for team members, including teleconferences and video
Conferences and google hangout meetings, as well as offsite and advisory board meetings
– Organize travel arrangements
– Organize seminars with internal and external attendee
Document Management:
– Support team members with general agreements
– Keeping files and databases up to date (contact lists, RADA distribution lists, etc.)
– Interface with IT department for all system/database related requests
Personnel:
– Coordinate and organize interview candidates together with HR Recruiting
– Assist with the onboarding of newcomers within the group / department Finance
– Handle all administrative aspects of the spend management system ARIBA (raise and update Purchase Requisitions for departmental supplies and invoices)
Other Administrative:
– Work with other administrative staff to ensure consistency of approach and exchange of best
practices
– Provide back-up support in the absence of other administrators
– Adopt a proactive approach to working within a team of administrative professionals, seeking
opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success
Must haves:
– Commercial diploma or higher education with at least 3 years work experience in a multicultural environment
– Previous exposure as Project Coordinator or Management Assistant
– Very Good knowledge in MS Office and Google apps (including Mail, Calendar and Google
– Drive), SAP Environment (Ariba, Concur etc.), Video Conference tools (i.E Zoom, Hangouts, Webex)
– Fluent spoken and written English, German is a plus
– Previous Roche Experience is important and a huge plus
– Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
– The ability to prioritize and coordinate complex workloads to meet deadlines
– Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team
of administrative professionals. Discreet, flexible, proactive and a good team player
– A can-do, positive mindset with creative ways to resolve topic