Adminsitrativ Assistent 100%

Location: Basel und Region Job Type: Temporary Date Posted: 11/08/2020

Specific responsibilities may include but not limited to:

Meetings:
– Organize internal meetings for team members, including teleconferences and video
Conferences and google hangout meetings, as well as offsite and advisory board meetings
– Organize travel arrangements
– Organize seminars with internal and external attendee

Document Management:
– Support team members with general agreements
– Keeping files and databases up to date (contact lists, RADA distribution lists, etc.)
– Interface with IT department for all system/database related requests

Personnel:
– Coordinate and organize interview candidates together with HR Recruiting
– Assist with the onboarding of newcomers within the group / department Finance
– Handle all administrative aspects of the spend management system ARIBA (raise and update Purchase Requisitions for departmental supplies and invoices)

Other Administrative:
– Work with other administrative staff to ensure consistency of approach and exchange of best
practices
– Provide back-up support in the absence of other administrators
– Adopt a proactive approach to working within a team of administrative professionals, seeking
opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success

Must haves:
– Commercial diploma or higher education with at least 3 years work experience in a multicultural environment
– Previous exposure as Project Coordinator or Management Assistant
– Very Good knowledge in MS Office and Google apps (including Mail, Calendar and Google
– Drive), SAP Environment (Ariba, Concur etc.), Video Conference tools (i.E Zoom, Hangouts, Webex)
– Fluent spoken and written English, German is a plus
– Previous Roche Experience is important and a huge plus
– Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
– The ability to prioritize and coordinate complex workloads to meet deadlines
– Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team
of administrative professionals. Discreet, flexible, proactive and a good team player
– A can-do, positive mindset with creative ways to resolve topic